Project Co-Ordinator | IT Recruitment

Role Purpose:

As a Client Project Coordinator, you’ll be responsible for the smooth running of client projects. You will ensure that each project is completed in line with expectations and within the agreed budget. Your main responsibilities will include:

  • Managing ad hoc reporting on projects (including tracking all time spent by individuals)
  • Scheduling, planning, and administration across multiple projects to help reduce overlap between teams and improve communication across departments


  • Grade 12 Senior Certificate (Matric)
  • IT certification is recommended, preferably one that includes Project Management
  • Preferably experience as a Project Administrator for 1 – 2 years
  • Experience in IT-related or systems-related work for at least 1 year
  • Demonstrate good soft skills – conflict resolution, communication, business language, and professionalism in all written communication (email)
  • Knowledge of Project Methodology
  • Knowledge of the role of the PMO
  • Knowledge of the Microsoft Office toolset – MS Word, MS Excel, MS Visio, MS Project
  • Knowledge of IT development

The Project Administrator should be able to:

  • Interact with technical resources and project managers
  • Build strong relationships
  • Work in a team environment
  • Interact well with management and colleagues
  • Communicate excellently (written and verbal communication)
  • Successfully adapt to changing demands and conditions
  • Demonstrate attention to detail


  • To provide administrative, document, and process support to project managers
  • To perform administrative tasks in the following project management areas: planning, execution, monitoring and control, and the closure of a project
  • To manage and execute tasks that require coordination, relevant to the project and to follow up on tasks and actions that project resources are responsible for that create dependencies for others and for the overall progress
  • Assist with the preparation of financial reporting date needed for Steering Committee meeting packs and project reporting and ensure that base data is available and accurate
  • Meeting minute taking
  • Document preparation
  • Project RAID logs preparation and maintenance
  • Problem-solving
  • Solid proficiency with Microsoft Web Technologies
  • Professional and proficient communication skills, both written and verbal
  • Ability to work successfully within a team
  • Assist the project team with tasks where needed
  • Demonstrate innovative methods of getting cooperation out of the team
  • Learn continuously, as this is the platform to move into project management
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