Project Administrator

What will make you successful in this role?

Project support to Project Managers:

  • Organising of meetings and venues, functions and presentations; minute taking, follow-up on invitee responses and arrangement of refreshments
  • Diary management for Project Manager(s)
  • Assist with updating of Project Schedules (typically on MS Project)
  • Assist PM with  Issue, Risk,  Dependency, Assumptions and Major decisions logs maintenance
  • Office and telephone administration
  • Plan and organise travelling and accommodation
  • Collection of visitors
  • Obtaining sign off on project deliverables, quotes, etc. from stakeholders
  • Compile and maintain leave register of project resources
  • Log and manage hardware/software/stationery orders or office moves
  • Creation of Project task for time keeping, and verification of correct and timely time capturing per project
  • Task and Billing administration
  • Monitored Project budget:  Reports, Projections, Invoicing, Query resolution, financials reconciliation
  • Tracking of invoices, reporting, obtaining signoff
  • Issue and manage requests for new project cost centre creations
  • General support to PM as requested (incl. capturing of project information on Project Portfolio Management system)

Additional Requirements:

  • Relevant accredited courses ( diploma an advantage), 2 – 3 years experience emphasis on:
    • Project Office Administration
    • Communication
    • Microsoft Office toolset
    • Financial Administration
  • Work experience in an IT Projects department will be an advantage
  • Meeting  protocol, e-communications and telephone etiquette
  • Minute taking
  • MS Office
  • Proficiency in English and Afrikaans
  • Familiarity with basic teleconferencing and overhead projector technologies
  • Understanding of project methodology and process
  • Knowledge of Financial Administration processes and tools
  • Working knowledge of current tools in use e.g. Genome, DPM, PPO, SRS will be a definite advantage

Qualification & Experience

Grade 12 with 3 to 4 years related experience.

Knowledge and Skills

Processing transactions and conduct simple calculations

Record keeping; filing and maintenance of databases

Maintain work standards and quality verification

Data Collection and processing of transactions

Procedures Knowledge

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